CYMA Purchase Order Module

CYMA Purchase Order Benefits

• Helps prevent over budget conditions when used with General Ledger module
• Drop ship ready
• Historical prior purchase orders help track cost changes
• Works with Inventory and Sales Order as part of an advanced backorder processing system
• With Inventory helps prevent purchasing items after a given date
• Attach a file, image, location or any file to any Product
• Requisition approval process
• Use of Buyer IDs: Tie purchasing agent to a CYMA login, assign PO dollar limits, and set other permissions
• Print or email purchase orders

CYMA Purchase Order Features

• Supports system generated or manual Purchase Orders
• Full Integration with Accounts Payable
• Budget Control/Encumbrance feature warns/prevents PO's that result in over-budget conditions
• Send Purchase Orders to printer or email
• Email Purchase Orders automatically when posting inventory receipts for backordered products
• Export PO's to CSV
• Optional use of Product ID's with vendor specific pricing
• Update product costs based on Purchase Order, AP Invoice, or both
• Multiple Bill-To's and Ship-To's
• Line Level Special Instructions
• Cross-References on the fly
• Purchase order level notes, special instructions, and user defined fields
• Importing an AP invoice automatically re-opens the purchase order
• Return to Vendor capability
• Drop Ship capability
• Requisition capability
• Purchase Order Status Inquiry
• Printed Sales Order Number on Purchase Order
• Purchase Order converts Unit of Measure on defaulted units/cost
• "Delivery Days" field - automatically gets added to the PO date to calculate the PO due/delivery date
• Prevent Purchase After Date on SM Product (requires Inventory Control)
• Purchasing Manager Security Level for Budget Overrides
• Audit report for Purchase Order changes
• Alert option to notify user when saving an AP Invoice mapped to a Purchase Order if an Invoice line's unit cost is greater than the PO line's unit cost.
• Attach a file, document or location to any product
• User can Reprint a Purchase Order directly from the Purchase Order Entry Screen
• F6 "Hotkey" feature can view previous purchases of a product
• Buyer IDs: Tie purchasing agent to a CYMA login; PO dollar limits; default order type per buyer; and permissions to change the buyer id in Enter Purchase Orders
• Close Purchase Order process for closing POs and Requisitions en mass by date and other filters
• Validate Buyer's dollar limit is not exceeded when printing PO
• Ability to string e-mail addresses
• Open Commitment By Fund Report (NFP Version)
• Assign funds to Purchase Order (NFP Version)