The CYMA 15 Release is a major release including enhancements and corrections.
Module |
Menu Item |
Description |
PR |
Maintain Configuration |
Earnings Features have been converted from individual pages to a single grid for easier analysis and updates. Appropriate fields are enabled or disabled. User columns can be used to limit the displayed content. |
PR |
Enter Staffing Hours |
Added the Allow Payout Greater Than Accrued option in Enter Staffing Hours |
PR |
Human Resources Forms |
Added a "Consent to Receive Electonic W-2" form in Employee Self-Service |
PR |
Maintain ACA Offer of Coverage |
Added a Maintain ACA Employee Offer of Coverage dialog |
PR |
Maintain ACA Offer of Coverage |
Added a Copy Across button to all tabs of Maintain ACA Offer of Coverage dialog and moved the Exclude column |
PR |
Maintain ACA Offer of Coverage |
Added counts to ACA Offer of Coverage proof report |
PR |
Maintain ACA Offer of Coverage |
Added an Employee Offer of Coverage filter to the Maintain Offer of Coverage dialog |
PR |
Maintain Clients |
Added an Employees tab to the client for PEOs and Fiscal Agents |
PR |
Maintain Clients |
Added a Bill Markup Only column to Maintain Clients |
PR |
Maintain Configuration |
Added User Columns to the PR Maintain Configuration Earnings grid |
PR |
Maintain Configuration |
Added a "Quarters Before Archive" option to Payroll Configuration on the Posting Information page |
PR |
Maintain Configuration |
On Earnings Accrual feature, features can now be marked for inclusion in a final check (e.g. Vacation Pay = Yes, Sick Pay = No) |
PR |
Maintain Employee Time Away Codes |
Time Away grid has been added to the Employee Information page. This will track the type of time, dates, and hours an Employee is away from work. |
PR |
Maintain Employees |
Added a "Select Needs Final Check Upon Termination" field. The option selected will default when an employee's status is changed to Terminated |
PR |
Maintain Employees |
Added an ACA Offer of Coverage field on the employee record |
PR |
Maintain Employees |
Added the ACA Offer of Coverage field to the Copy Feature function |
PR |
Maintain Supervisors |
Added Employee Self-Service Staffing company options to Maintain Supervisors |
PR |
Maintain Work Orders |
Added an Applicants Listing to the Find Applicants grid on Work Orders |
PR |
Process Calculate Payroll |
The Payroll system now displays a notification when a previous year's tax calculations will be used instead of asking users to select a year |
PR |
Process Year End - Complete W2 efile Service Cente |
Employee ACA data can be pushed to Aatrix, in order to produce Offer of Coverage forms 1094-C & 1095-C |
PR |
Reports |
Created an Affordable Care Act 1095-C Worksheet for users who wish to manually complete the 1095-C form outside of CYMA |
PR |
Reports |
Added filters and employee counts to the ACA 1095-C Worksheet |
PR |
Enter Employee Hours Status Inquiry |
Added a Weeks option & columns to the Employee Hours Status Inquiry plus report text options for the purpose of obtaining the hours |
PR |
Enter Employee Hours Status Inquiry |
Added the "Purpose for Obtaining Hours" description and the employee counts to the Employee Hours Status Inquiry report |
PR |
Enter Employee Hours Status Inquiry |
Added new weekly columns to the Employee Hours Status Inquiry report |
PR |
Enter Employee Hours Status Inquiry |
Added a Pay Frequency filter to the Employee Hours Status Inquiry |
PR |
Enter Employee Status Inquiry |
Added an ACA Offer of Coverage filter to the Employee Status Inquiry |
PR |
Enter Manual Checks |
Variable Departmentalization has been added for Manual Checks and Beginning Balances |
PR |
Enter Quick Payroll |
Corrected process where selecting a line with a client code the focus goes to the top of the grid |
PR |
Enter Staffing Hours |
When entering staffing hours the new employee-specific Bill Rate from the Work Order is defaulted |
PR |
Enter Time Entry |
The system now only shows employees defined as Time Entry in the browser |
PR |
Enter Time Entry |
Current pay period dates of the selected employee now show in the Enter Time Entry dialog |
PR |
Maintain ACA Offer of Coverage |
Added a report to the ACA Maintain Employee Offer of Coverage dialog |
PR |
Maintain Billing Configuration |
Sort and Grid Color Changes to Billing Configuration Screen |
PR |
Maintain Billing Configuration |
Added a Bill Markup Only column to Billing Configuration |
PR |
Maintain Clients |
Added an "Enable Billing for This Client" checkbox for a Staffing Company |
PR |
Maintain Clients |
Added an ESS E-mail address to the Client for notification when ESS staffing hours have been approved |
PR |
Maintain Clients |
The system prevents a Client from being deleted in a Staffing company if this client is linked to a supervisor |
PR |
Maintain Configuration |
Added "warning" option to "Allow Payout GT Accrued" dropdown |
PR |
Maintain Configuration |
Reported Tips earning features can now be displayed in Employee Self-Service |
PR |
Maintain Configuration |
Added an "Enable Workers Comp Code" config option for Employee Self Service |
PR |
Maintain Configuration |
The Payroll Configuration FUTA rate defaults to 0.6000 |
PR |
Maintain Configuration |
Added options for showing the medical coverage start date, the termination date and the hourly rate on the Employee Self-Service Personal Information page |
PR |
Maintain Configuration |
Added a Company Self Insured option to PR Configuration to be used in ACA reporting |
PR |
Maintain Employees |
Made "Net Earnings" the default for a system calculated Direct Deposit or EFT Direct Deposit feature |
PR |
Maintain Employees |
Employees and/or their features cannot be deleted if there are Employee Self-Service entries |
PR |
Maintain Employees |
Validated that the Retirement Plan check box is checked if certain Box 12 codes are used on any feature |
PR |
Maintain Employees |
Functionality changes: In the edit mode of Maintain Employees, the earnings tree will expand if an employee has the Distribute Salary Based Upon Hours option selected |
PR |
Maintain Employees |
Added a Bill Rate column to the Employee record for Staffing Companies |
PR |
Maintain Employees |
Payroll Maintain Employee Copy feature now copies quantity on a Non Tax Expense feature. |
PR |
Maintain Employees |
Corrected issue where Payroll Copy Feature PreTax Deductions would add the period amount as a negative prev period amount |
PR |
Maintain Employees |
Added a "Medical Coverage Start Date" to the employee record |
PR |
Maintain Employees |
Corrected issue where an incorrect value was saved to field if no Filing/Tax Status was selected before setting Calc Method to inactive. |
PR |
Maintain Employees |
Added a Reason entry box to Maintain Employees for describing predefined reasons for the status change |
PR |
Maintain Staffing Job Codes |
When the Bill Rate changes on one or more staffing job codes the system now provides an option to update the new rates on all employees |
PR |
Maintain Status Change Reasons |
Added a Maintain Status Change Reasons dialog |
PR |
Maintain Supervisors |
Enabled the "Taxes" field on the HR Manager tab on Maintain Supervisors and added an "Enable GL Accounts" field |
PR |
Maintain Supervisors |
Added a Clients tab to Maintain Supervisors for a Staffing company if using Employee Self-Service |
PR |
Maintain Work Orders |
Added a Copy function to Maintain Work Orders |
PR |
Maintain Work Orders |
Added a Bill Rate column to the Employees tab on the Work Order |
PR |
Maintain Work Orders |
Added an Ext. Pay Amount column to the Job Code grid on Maintain Work Orders |
PR |
Maintain Work Orders |
When adding new job codes to a Work Order, the system provides an option to also add them at the Client level |
PR |
Maintain Work Orders |
Added a Markup Employee Rate column to the Job Codes grid on the Work Order |
PR |
Maintain Work Orders |
Added a "Find Applicants" function to the Employees tab on the Work Order |
PR |
Other |
Resolved issue where hours written to the balance files were rounded to 2 decimal places, but stored in the check file as 4, comparisons between the two would not always match |
PR |
Other |
The Version 15 conversion selects the "Enable Billing for This Client" option for existing Staffing companies |
PR |
Process Calculate Payroll |
Corrected issue where the Summary Proof Report was including the accrual hours in the total. |
PR |
Process Calculate Payroll |
Added Mairiana Protectorate (Mariana Islands) as a State option in Payroll for use in addresses and SIT calculation |
PR |
Process Calculate Payroll |
Corrected issue where Accrual types of Reset or Add did not always occur when reference date is near year end or start of year |
PR |
Process Calculate Payroll |
If employee needs a final check determine which accrual, loan and advance balances should be included, based upon setting in Maintain Configuration |
PR |
Process Calculate Payroll |
Includes all state Payroll tax changes made prior to release |
PR |
Process Client Billing |
Modified the detail client billing proof if the calc method is Bill Markup & Fees Only |
PR |
Process Client Billing |
Corrected issue where making a feature inactive after calculating/printing checks but before billing was writing the Rate as $0.00 in the Pr_BillLn2.dat file |
PR |
Process Client Billing |
Resolved issue where the Detail Sub-Total value was not correct if one or more features is only billing the markup |
PR |
Process Client Billing |
Use the new Bill Markup Only field when processing client bills |
PR |
Process Create AP Invoices |
The system will only add a suffix to the system-generated invoice number if it does not already exist in AP for this vendor and there are no duplicates in the Find Now grid |
PR |
Process Import Web Time Entries - By Day |
Corrected issue where "Unsubmit" was not clearing period SubmitterID when unsubmitting using By Day import |
PR |
Process Import Web Time Entries - By Day |
Added a Workers Comp column to the Import by Day proof report |
PR |
Process Import Web Time Entries - By Period |
Added Job, Cost Code, Grant, COE, Program, Activity, TC1, and TC2 to the PrWebImportPrdRpt.rpt, ESS Period Approval report. |
PR |
Process Import Web Time Entries - By Period |
Resolved issue where CYMA ESS Import would write rates with 2 decimal place precision, dropping potential 3rd and 4th values |
PR |
Process Import Web Time Entries - By Period |
For a Staffing company, the system can now populate new Work Order related fields into the Payroll entry file upon importing ESS entries by period |
PR |
Process Import Web Time Entries - By Period |
The CYMA General Import now allows paid tips to be imported |
PR |
Process Import Web Time Entries - By Period |
Added the optional functionality to Import GL accounts from the ESS Supervisor Enter/Approve Time by Period file into the entry line file |
PR |
Process Import Web Time Entries - By Period |
Added the optional functionality to Import the Advanced Workers Comp Code into the payroll entry line file |
PR |
Process Import Web Time Entries - By Period |
Corrected issue where users would receive a Code 84 (record lock) when multiple users were importing time entries |
PR |
Process Period End Close |
Created a Time history file and a process that will move data entries into this file upon closing the current Payroll year |
PR |
Process Post Checks to GL |
When posting PR checks to GL in detail, Trans Class Code values are included for the breakout of Journal Entry lines |
PR |
Process Print 941 Form |
Resolved issue where 941 Box 1 Employee Count was incorrect when Check Date that encompasses period for counting occured after the quarter being processed. |
PR |
Process Print Checks |
Added the new frequency Calc Check Date logic to the Check Date field in Process Print Checks |
PR |
Process Print Checks |
Updated process where checks that are reprinted with new numbers cannot be billed in Staffing Billing routine |
PR |
Process Quarter End Close |
Transferring checks to history now reads the new "Quarters Before Archive" Config flag |
PR |
Process Staff Billing |
Updated the the Product Description with only the employee name on invoices created from Staff Billing |
PR |
Process Staff Billing |
Improved speed on loading records in the Staffing /Client Billing dialog when billing "Actuals" |
PR |
Process Streamlined Payroll |
The Streamline Payroll system now displays a notification when a previous year's tax calculations will be used instead of asking users to select a year |
PR |
Process Streamlined Payroll |
In Streamlined Payroll if an employee needs a final check determine which accrual, loan and advance balances should be included |
PR |
Process Tax Forms and Payments |
Corrected issue where AUF was not showing correct info when same employee works on the same job, but uses different skills |
PR |
Process Tax Forms and Payments |
Corrected issue where State Filing Tax IDs and Rates were inconsistent when using Aatrix with Client Grouping option. |
PR |
Process Year End - Print and eFile W2s & 1099s |
Revised the way CYMA excludes RW records based upon negative amounts so that the total records are not including totals for RW records that were excluded. |
PR |
Process Year End - Print and Self-Mail W2s & 1099s |
Reduced font size of Box 14 items on 4 Up W2's to size 10 to match other fields |
PR |
Reports |
Added Hourly/Salary count add line for employees who have neither to the Employee Count Report |
PR |
Reports |
Added a Client Status report similar to the existing Company Status Report |
PR |
Reports |
Added a Supervisor Frequency Listing |
PR |
Reports |
Improved speed of the PR Employee Earnings and Deductions report by converting the report to an OLE DB report |
PR |
Reports |
New report with payment detail for reports filed through Aatrix |
PR |
Reports |
Added the Distribution Salary Based Upon Hours flag to the detailed Employee Listing |
PR |
Reports |
Added an Ext. Pay Amount column to the Work Order Job Code Listing |
PR |
Reports |
Report change: the column label "Cost" changed to "Ext. Pay Amount" on the Work Order Gross Margin report |
PR |
Reports |
Added the Bill Rate to the Work Order Employee Listing |
PR |
Reports |
Employee Earnings and Deductions Profile report pulls Non-Tax Expense Enter Each period amount from RateAmount field. |
PR |
Reports |
Added a Bill Markup Only column to the Billing Feature Report |
PR |
Reports |
Added a Bill Markup Only column to the Billing Configuration Feature Report |
PR |
Reports |
Added the Enable Workers Comp Code to the Company Configuration Report |
PR |
Reports |
Improved speed of the Quarterly LIT report by converting the report to an OLE DB report |
PR |
Reports |
Increased all hour columns to 4-digit precision on the Accrual Feature Balance Report |
PR |
Reports |
Corrected issue with the Employee Count Report when run for a condition that will result in a blank report the count gave a count of one (1) employee |
PR |
Reports |
Added a Employee Time Away profile report |
PR |
Reports |
Added an Employee Time Away report |
PR |
Reports |
Added the Medical Coverage Start Date to the Employees Listing |
PR |
Reports |
Added new Employee Self-Service options to the Company Configuration report |
PR |
Reports |
Added Quarters Before Archive to PR Company Configuration report |
PR |
Reports |
Added the Markup Employee Rate column on the Work Order Job Codes to the audit file and report |
PR |
Reports |
Added the Markup Employee Rate column value to the Work Order Job Code Listing |
PR |
Reports |
Updated the Supervisor Listing report for the new Assign to Clients tab |
PR |
Reports |
Added the ESS Staffing Account Manager E-mail address to the Client Information Report |
PR |
Reports |
Added a Change Status Reasons profile Listing |
PR |
Reports |
Added a Status Change Reason Code to the Employee Listing |
PR |
Reports |
Added an Affordable Care Act Code - by Employee Report |
Module |
Menu Item |
Description |
ESS |
EmailHR.aspx |
Email to HR Forms can use variables to populate First Name, Last Name, Company Name and Employee ID |
ESS |
EmpFeatures.aspx |
Added Reported Tips to Employee Features |
ESS |
Supervisor - Change Employee Information |
ESS now allows authorized Supervisors to change the employee-level and earnings feature-level workers comp codes |
ESS |
Supervisor Enter Staffing Hours |
Added a Notify Account Manager button to the ESS Enter Staffing Hours page |
ESS |
CheckHist.aspx |
Employee Self-Service does not show the check earlier than the check date for non-active employees |
ESS |
CheckHist.aspx |
Corrected issue where ESS check stub was not including more than five earnings features |
ESS |
CheckHist.aspx |
Removed "Show Historical Checks" checkbox on Employee Check History page |
ESS |
CheckHist.aspx |
Added Trans Classification Codes to Deposit Advice dataset |
ESS |
EE Time Entry by Day Advanced - TimeEntryDay.aspx |
Added a Workers Comp Code field to the ESS Daily Entry - Advanced page |
ESS |
EE Time Entry by Day Advanced - TimeEntryDay.aspx |
Columns (Jobs, Trans Class Codes, Projects/Grants) not being used are hidden in ESS Time Entry by Day - Advanced |
ESS |
EE Time Entry By Day Basic - TimeEntry.aspx |
Added an Approved Entries grid to ESS Time Entry by Day |
ESS |
EE Time Entry by Period - TimeEntryPrd.aspx |
Revised Employee Time Entry Period Basic to have a report option to print entries |
ESS |
EE Time Entry by Period - TimeEntryPrd.aspx |
If Project Tracking or Grant Tracking is disabled in CYMA, these fields will not display in ESS Time Entry Basic Period |
ESS |
EE Time Entry by Period - TimeEntryPrd.aspx |
Added a Workers Comp Code field to the ESS Employee Enter Time - By Period page |
ESS |
EE Time Entry by Period - TimeEntryPrd.aspx |
ESS "Time Entry" menu is now hidden from terminated employees |
ESS |
EmpBirthAnn.aspx |
Moved the Employee Birthdays & Anniversaries and the New Hire querys to within the Employee tree structure on the Supervisor View menu |
ESS |
Employee W-2 |
ESS W2 reports can now use Client Type to determine Company or Individual for Employer Name |
ESS |
Installs |
Installation has been enhanced to search for IIS applications |
ESS |
Other |
Increased resolution in ESS to 1280 x 800 |
ESS |
PersonalInfo.aspx |
Added the employee's Termination Date and other information to the ESS Personal Information page |
ESS |
Reports.aspx |
Added a Feature Hours query to the ESS Employee menu |
ESS |
SuperApprovalDay.aspx |
Corrected tabbing problem on the Supervisor Enter/Approve Time - Day page |
ESS |
SuperApprovalDay.aspx |
Added a day of the week column to the Supervisor's Enter/Approve Time - Day proof |
ESS |
SuperApprovalDay.aspx |
Added a Workers Comp Code column and field to the Supervisor Enter/Approve Time Day page |
ESS |
SuperApprovalPrd.aspx |
Added Reported Tips to the ESS Supervisor Approve by Period grid if selected on PR Config |
ESS |
SuperApprovalPrd.aspx |
Added a Workers Comp Code column and field to the Supervisor Enter/Approve Time Period page |
ESS |
SuperApprovalPrd.aspx |
Paid tips can now be displayed in ESS Supervisor Enter by Period |
ESS |
SuperApprovalPrd.aspx |
Added GL accounts to the Supervisor Enter/Approve Time by Period page |
ESS |
SuperCheckHist.aspx |
Unauthorized supervisors cannot access and receive a message when accessing employee check history. |
ESS |
Supervisor - Change Employee Information |
Added an Exclude Inactive filter to ESS Change Employee Information page |
ESS |
Supervisor - Change Employee Information |
Added additional 2 contact types, and Emergency Contacts |
ESS |
Supervisor - Change Employee Information |
"Change Employee Information" has moved outside the Query Views tree structure |
ESS |
Supervisor - Change Employee Information |
Enabled the Taxes feature group for change by the ESS Supervisor |
ESS |
Supervisor - Change Employee Information |
Authorized supervisors can edit accounts for a Direct Deposit feature |
ESS |
Supervisor - Change Employee Information |
GL Account columns are enabled if the supervisor has proper permissions |
ESS |
Supervisor Enter Staffing Hours |
Added a Supervisor Enter Staffing Hours by period page in Employee Self-Service |
ESS |
Supervisor Enter Staffing Hours |
ESS uses the new Assign to Clients option on Payroll Maintain Supervisor to determine the employees/clients for whom the Supervisor may enter staffing time |
ESS |
Supervisor Enter Staffing Hours |
Added a disclaimer message to the ESS Enter Staffing Hours page |
ESS |
Supervisor Enter Staffing Hours |
Added a second report to the ESS Enter Staffing Hours page that doesn't show the Pay Rate and Bill Hours & Bill Rate amounts |
ESS |
Supervisor Submit Payroll |
Added the supervisor's name/id to the email sent when submitting from Employee Self-Service |
ESS |
Supervisor Submit Payroll |
Added a Workers Comp column to the ESS Supervisor Submit Daily Proof |
Module |
Menu Item |
Description |
SM |
Maintain Company |
Added a "Disable Setup Checklist" with a Yes/No option for each module |
SM |
System General Import |
Added the ACA Offer of Coverage field to the employee import |
SM |
EDesk |
The eDesk Control Center now properly retains width and height menu block settings |
SM |
EDesk |
eDesk Control Center now retains the current module when using changing to a different CYMA company |
SM |
EDesk |
eDesk Control Center now has a drop down of available companies for changing companies on-the-fly |
SM |
Maintain Accounting Periods |
Added a message informing Users that setting up new accounting periods may take some time |
SM |
Maintain Company |
If current and history files are split across separate folders, "Create SQL Connection" creates UDL only in the history folder |
SM |
Maintain Customer |
Added the ability to assign invoice default products at the customer level |
SM |
Maintain Customer |
Defaulting the Customer Type from Config when adding a customer now behaves the same as if manually entering the type |
SM |
Maintain Customer |
Corrected issue where totals on the Customer History report did not agree with the actual activity |
SM |
Maintain Users |
"Reset Windows Size" option is now in the Users main tab instead of the company tab |
SM |
Other |
Updated process to use the Company ID as the first 6 characters of the default EFT file name in all modules |
SM |
Other |
If using the Change Company menu option and the Processing Category is Payroll Service Client the system will always default Payroll as the initial module |
SM |
Other |
Added a Safe Harbor code table |
SM |
System General Import |
Added sort name to AR Customer import |
SM |
System General Import |
Included the ability to import Employee State Taxes |
SM |
System General Import |
Capture all payroll adjustment import rejects for a particular employee at one time |
SM |
System General Import |
Enabled the Billing flag to the Client General Import for a Staffing company |
SM |
System General Import |
Included functionality in the Staffing Hours import adding both Staffing Job Codes and Job Codes/Employees to the Work Order |
SM |
System General Import |
Added the ability to not reject imported records based on a difference in case (uppercase vs. lowercase) |
SM |
System General Import |
Added an "Exclude Warnings" checkbox to the Test mode of General Imports |
SM |
System General Import |
Added an optional Associate Employee ID column to the employee General Import |
SM |
System General Import |
The system will not add employees through the Staffing Hours Import if the client is using advanced Workers Comp feature but the employee does not have this tax feature |
SM |
System General Import |
Added the ability to import Salary History |
SM |
System General Import |
The system will create a Salary/Pay History record if in the Employee Import the Hourly Rate changes |
SM |
System General Import |
The system will create a Salary/Pay History record if in the Employee Earnings Import if pay amounts are changed |
SM |
System General Import |
General Import of AR Special Pricing now has Add+Update added as an Add option |
SM |
System General Import |
The Employee Departmentalization import now capitalizes departments on import and offers Add, Add+Update and Replace All options |
SM |
System General Import |
The system now provides specific record information when the PR Adjustment Import returns a "Failure to Assign Taxable Wages" message |
SM |
System General Import |
Added a warning to the Employee Import if a social security number is entered and is less than 9 digits |
SM |
System General Import |
Updated General Import for AR Special Pricing for Default Product on Invoice field |
SM |
System General Import |
Added the Medical Coverage Start Date to the Employees General Import |
SM |
System General Import |
Added Grant/Project defaults from Employee Level during Pr Hour Import |
SM |
System General Import |
Updated AR Customer Import to include Sales Account and COGS Account Numbers |
SM |
System General Import |
Added a Needs Final Check column to the Employee Import |
SM |
System General Import |
Resolved issue where General Import of Earnings with a Type of "Accrual" was not setting Rate Percent Field |
SM |
System Import Templates |
Added an import template for GL Batches |
SM |
System Import Templates |
Added group boxes to the Import Templates dialog |
SM |
System Import Templates |
Added the Medical Coverage Start Date to the Employee Import Template |
SM |
System Import Templates |
Added a Needs Final Check column to the Employee Import Template |
SM |
System Utilities Change Fields |
Moved Client option under Vendor in the Change Fields utility |
SM |
System Utilities Change Fields |
Changed title of menu option and dialog to Change Key Fields |