The CYMA 14 Release is a major release including enhancements and corrections.
Module | Menu Item | Description |
AR |
Process Period End Process Print Statements |
The Write-Off Amount now consistently reduces the invoice balance if the Write-Off date is less than or equal to the statement ending date |
AR | Reports |
Added GL Account Segment filtering to Daily Transaction Reports for Payments |
AR | Reports | Corrected issue in Gross Margin Report (by Customer) and Gross Margin Report (Top 10 by Customer) where the Average Unit Price was reporting Average Unit Cost instead when these reports are run in
summary |
AR | Process Post to GL Payments |
If multiple deposits are selected, the system now uses the high-water deposit date for each unique period/year when posting the deposit to GL in summary |
AR | Process Period End Close | In Process Period End Close, associated PR bill records are moved to history when the AR records move to history |
AR | Process Post to AR Invoices |
Added a Year field to Post Invoices to AR which is only enabled if a user has full permissions to AR Configuration which allows posting to different years |
AR | Enter Invoices | Corrected issue where copying an AR invoice and changing the invoice type to a credit was not reversing the sign on the order quantity fields |
AR | Enter Invoices |
All payment fields are now disabled on invoices that originated from the Sales Order and have a payment record |
AR | Enter Invoices | Client ID is now enabled in the AR Invoice Header for PEO type companies |
AR | Enter Invoices | Corrected issue where AR Invoices with Freight were not recalculating correctly after a line was deleted |
AR | Enter Quick Invoices | Improved validation/warn process in AR Quick Invoices with dates outside of the period |
AR | Enter Quick Payments | Added Transaction Classification Codes to Enter Quick Payments |
AR | Enter Quick Payments |
Corrected issue where after resetting grid settings in AR Enter Quick Payment, the program would collapse some columns |
AR | Enter Void Deposit |
Corrected issue preventing some deposits from being voided |
AR | Maintain Tax Information - Tax Categories |
Can no longer delete a Tax Category if it is currently in use on a customer |
AR | Process Electronic Funds Transfer - Recreate eFile | Added a report total to the EFT proof listing |
AR | Process Period End Processes Print Tax Reports |
Corrected issue with credits on Cash Basis Misc. Tax report |
AR | Process Post to AR Invoices |
The system now marks Job Cost transactions as "Invoiced" if created from an AR Invoice that Updates Inventory Quantities |
AR | Process Post to AR Invoices |
Posting an Invoice for a PEO client will update the Actual Invoice Amount accumulator on the client |
AR | Process Post to AR Payments |
Posting a payment for a PEO client will update the Payments Received accumulator on the client |
AR | Process Post to GL Invoices |
Added a Year field to Post Invoices to GL which is only enabled if the user has full permissions to AR Configuration which allows posting to different years |
AR | Process Print Invoices | The system now retains the invoice date when Generating/Printing the invoice if the AR invoice has a source of Payroll |
AR | Reports | Added a space between each line on the Customer Balance report for easier reading |
AR | Reports |
Report no longer shows the Not Posted to General Ledger Invoices on the Unposted Invoice Register for a Cash Basis company |
Module | Menu Item | Description |
ESS | Supervisor View - Employee - Change Employee Info |
Added the ability for supervisors to update employee information including address, feature, calc methods & amounts, GL accounts and more |
ESS | Supervisor Submit Payroll | Added a Submit Payroll menu option |
ESS | SuperApprovalPrd.aspx | Added primary and secondary groupings plus a summary report option to Supervisor Enter/Approve Time - Period page |
ESS | Supervisor Submit Payroll |
Submitting one or more ESS payroll frequencies can spawn a notification email to the payroll processing company |
ESS | Other | Introduced Variables in the default PIN message allowing a customizable template email to ESS employees. Variables include PIN, Employee ID, First Name, Last Name, and Company Name |
ESS | SuperApprovalPrd.aspx | System now filters out frequencies not assigned to selected employees on the Supervisor Enter/Approve Time - Period page |
ESS | Other | W-2 proof report now shows all labels and codes for Box 12 and Box 14 |
ESS | CheckHist.aspx | Added client information to the ESS check format |
ESS | CheckHist.aspx |
Checks with direct deposit show a net pay prior to the direct deposit amounts on check stub |
ESS | EE Time Entry by Day Advanced - TimeEntryDay.aspx | Removed ability for employees to edit approved time entries |
ESS | CheckHist.aspx | Historical checks can now be viewed even if no checks are in current |
ESS | EE Time Entry By Day Basic - TimeEntry.aspx | Corrected a date formatting issue in Time Entry by Day - Basic |
ESS | EE Time Entry By Day Basic - TimeEntry.aspx | Corrected issue where having GL Configuration open in CYMA would create Pervasive error screens in ESS |
ESS | EE Time Entry By Day Basic - TimeEntry.aspx | Employee Time Entry by Day now prints to PDF instead of the viewer |
ESS | EmpFeatureHours.aspx | Altered formatting for better validation on employee feature hours |
ESS | Other | Corrected issue where a W-2 could not be printed for an employee with no SIT feature or no SIT amount in the W-2 balance file. |
ESS | Other | ESS users can now type in a cost code, skill, job rather than choosing from a list |
ESS | PersonalInfo.aspx |
Corrected problem where certain special characters would result in an error |
ESS | SuperApprovalDay.aspx | Changed Supervisor Approval by Day "View all Entries" report to use dataset |
ESS | SuperApprovalDay.aspx | Corrected issue where Grant information was not showing up on proof reports |
ESS | SuperApprovalDay.aspx |
Corrected issue where if a record is in edit mode and 0 is entered for amount an unhandled exception is shown when Update is clicked |
ESS | SuperApprovalDay.aspx | Employees can no longer edit daily entries if time has been submitted |
ESS | SuperApprovalDay.aspx | Grant program/category and activity/costing code fields are disabled in grid when turned off in CYMA |
ESS | SuperApprovalPrd.aspx |
Corrected issue where when a Supervisor used Enter/Approve Time - Period, "All Reports" were only retrieving employees for 2 levels |
ESS | SuperApprovalPrd.aspx | Made the Amount per Pay Period earnings visible on the Supervisor Enter/Approval Time - Period screen |
Module | Menu Item | Description |
PR | Process Streamlined Payroll |
Added Streamlined Payroll processing. When enabled the process, without user intervention: Generates, Calculates, Prints Checks, Creates EFT, Posts Checks to GL, Prints Batch Reports, and (optionally) Closes the Payroll Period |
PR | Maintain Configuration | Greatly improved the load time of Payroll Maintain Configuration by delaying the loading of feature trees until accessed |
PR | Maintain Employees | Greatly improved the load time of Maintain Employees by delaying the loading of feature trees until accessed |
PR | Maintain Employees |
Added an option when copying an employee to copy all values, from all pages |
PR | Process Create AP Invoices |
New filters, proof reports, grid changes, and Find Now improvements added to the Create AP Invoices from Payroll process plus an option to Include Previously Invoiced Amounts |
PR | Maintain Configuration | Payroll Configuration now sorts features alphabetically in the main tree and in the Add Features dialog |
PR | Maintain Employees | Now sorts the feature alphabetically in Maintain Employees in the main tree and in the Add Features dialog |
PR | Maintain Configuration |
Added an optional Submit Payroll Notification Email in Payroll Configuration. If enabled, an email will be sent to this address when hours have been submitted through ESS |
PR | Maintain Configuration |
Added the ability to customize the default ESS Resend Pin message using variables and custom text |
PR | Maintain Configuration | Added to each pay feature that has an associated accrual an option for specifying the company policy for paying employees more than what they have accrued |
PR | Enter Adjustments | The payroll system now allows users to have control over the period start and end dates when making adjustments |
PR | Enter Manual Checks | Added the ability to enter LIT company portions in Enter Manual Checks |
PR | Enter Payroll | Added the ability to enter LIT Company amounts for features set to Prompt for Amount to Enter Payroll |
PR | Maintain Supervisors | Added a Submit Payroll option to the Supervisor options |
PR | Maintain Supervisors | Added an HR Manager tab to the Supervisor dialog |
PR | Maintain Clients | Added a Financial Overview tab for PEO Clients |
PR | Enter Quick Payroll | Added visibility to the Amount per Pay Period earning features to Quick Payroll plus many enhancements related to Clients |
PR | Process Client Billing | Added the new Employee Amount - Markup Only option on Earnings features to the Process Billing calculations |
PR | Process Client Billing | Added Local Tax calculations to Process Client Billing |
PR | Process Client Billing | Added option to Include previously billed charges and fees to Process Client Billing |
PR | Process Import Web Time Entries - By Day | Added an audit file that captures submitted daily ESS entries |
PR | Process Import Web Time Entries - By Period | Added an audit file that captures submitted period ESS entries |
PR | Process Print Checks |
Accrual balance is now used in the calculation of taxes when "Needs final Check" option is used |
PR | Process Print Checks | The payroll system no longer allows printing of check that were calculated in a different year than the check date |
PR | Enter Adjustments | Corrected issue where PR Enter Adjustments was not writing Cost Codes and Cost Categories to the Job Costing transaction file |
PR | Enter Adjustments | Enabled Trans Class Code columns for all earnings features in Enter Adjustments |
PR | Enter Employee Feature Status Inquiry |
The system will now highlight the Hourly Rate value if this is the "Override Hourly Rate" for this earnings feature |
PR | Enter Employee Hours Status Inquiry | Enabled the FTE Hours/Month field in the Employee Hours Status Inquiry |
PR | Enter Manual Checks | Added Transaction Classification Codes to the Amounts tab of Enter Manual Checks |
PR | Enter Manual Checks | Corrected issue where checking the Void checkbox would reset the check number field |
PR | Enter Payroll | Added 4 decimal place precision to the PR-242 message regarding accrual amounts |
PR | Enter Payroll | Added the employee's default Workers Comp Code to the defaulting hierarchy on the Default & Prompt Amounts tab of Enter Payroll |
PR | Enter Payroll | Added Transaction Class Code columns to the Default & Prompt Amounts tab in Enter Payroll |
PR | Enter Quick Payroll |
Added Summary Totals and Number of Employees count to the bottom of the Enter Quick Payroll proof report |
PR | Enter Quick Payroll | Added 4 decimal place precision to the PR-379 message regarding accrual amounts |
PR | Enter Quick Payroll | Added Feature Name to the list of user-columns in Enter Quick Payroll |
PR | Enter Quick Payroll | Corrected issue where a Code 84 error occurred when multiple users were using Enter Quick Payroll |
PR | Enter Quick Payroll |
An Accrual feature that has a calc method of "Prompt for Amount" will no longer default the previously setup Hours per Period value |
PR | Enter Staffing Hours | Pay Rate values are now defaulted based on the rate entered on the Employees tab of Maintain Work Orders |
PR | Enter Staffing Hours | Records with a zero in the Pay Hours column are now excluded on both Enter Staffing Hours proof reports |
PR | Enter Time Entry |
The total hours field, will now be updated after deleting a line in the grid |
PR | Maintain Beginning Balances | Added the ability to enter LIT Company portions in Maintain Beginning Balances |
PR | Maintain Billing Configuration | The Billable Portions column is now enabled for Local Taxes in Billing Configuration |
PR | Maintain Clients | The Billable Portions column is now enabled for Local Taxes in Maintain Clients |
PR | Maintain Configuration | A state can no longer be deleted in Maintain Configuration even if it is assigned to an employee |
PR | Maintain Configuration | Added a Post Daily Entries to Payroll Upon Import option to Payroll Configuration for Employee Self-Service imports |
PR | Maintain Configuration |
Changed which fields are enabled/disabled if Local Income Tax is set to "NY State" |
PR | Maintain Configuration |
Added options to control which W-2 box a Local Tax is reported in |
PR | Maintain Configuration | Corrected issue where selecting the new Workers Comp feature on Configuration was disabling multiple fields on the employee SDI feature |
PR | Maintain Employees | Added a notification if the full 9-digit social security number is not entered for an employee |
PR | Maintain Employees | Added a Pay Rate to the Staffing Job Code page on Maintain Employees |
PR | Maintain Employees | Added option to have an annual max hours paid on accrual pay features |
PR | Maintain Employees | Corrected issue in the Copy feature where any feature with an Associated Salary Feature check left a floating R character symbol on the dialog |
PR | Maintain Employees | Corrected issue where copying of Commissions or Piecework features resulted in a crash when Workers Comp Codes were not enabled |
PR | Maintain Employees | Corrected issue where Employee Count when saving an employee returns one more than the proper count |
PR | Maintain Employees | Corrected issue where Employee Feature Information was not being displayed when the Maintain Employee dialog was opened from a browser |
PR | Maintain Employees | Modified the Copy Feature to copy Workers Comp and SDI values except for the state |
PR | Maintain Employees |
No longer message the user if both the employee's and employer's W-2 box 12 have a Code/Label value of "DD" on the same feature |
PR | Maintain Employees |
The system will no longer by default select the two "Include" sub-options when the user selects the "Without the Current Features" main option on the Copy Feature |
PR | Maintain Employees | When an employee is copied from a Template employee the routing and account information on EFT direct deposits will no longer be copied |
PR | Maintain Employees |
When the calc method is Prenote on an EFT feature, all of the fields are now enabled |
PR | Maintain Staffing Job Codes | Added option to update the Pay Rate on all employees if the Staffing Job Code Pay Rate changes |
PR | Maintain Work Orders | Added a Pay Rate column to the Employees tab on Maintain Work Orders |
PR | Maintain Work Orders | Added a Pay Rate column to the Work Order Employees audit file and report |
PR | Other | Aatrix payment information is now captured in a CYMA PaymentResponse.xml file for custom reporting purposes |
PR | Other |
Fixed issue where LIT ID's, post conversion, could be truncated |
PR | Other |
If a Project/Grant code exists in ESS time entry, Payroll will not allow users to set the code to inactive |
PR | Process Calculate Payroll |
Adjusted the calculation process to not use the year portion of the PR Configuration current year when calculating the "Reset Accrual Hours" or "Add Accrual Hours" options on accrual features |
PR | Process Calculate Payroll | Corrected issue where accrual is not calculating if the cap was met and you are paying out against accrual |
PR | Process Calculate Payroll | Corrected issue where Calculate Payroll was not respecting the Lifetime Max on the first check in a specific setup scenario |
PR | Process Calculate Payroll | Corrected issue where Taxable Wages were overstated for LIT when configured as Percent of State Withholding |
PR | Process Calculate Payroll |
Corrected issue where the system ignored the amount that a user entered and only used the calculated amount, when the system calculates the final accrual and the user inputs an additional accrual pay amount |
PR | Process Calculate Payroll |
Included mid-year update for Yonkers LIT Tax - Rate change to 19.2% for remainder of 2014 |
PR | Process Calculate Payroll | Non-Taxable wages will not prevent FIT Supplemental Wages Percentage from being used on a check |
PR | Process Client Billing |
Added "remember" logic to both the Employee Count By filter (when the Calc Method is "Only Miscellaneous Charges and Fees") and the Invoice Description |
PR | Process Client Billing | Added a Client Subtotal to the client billing detail proof |
PR | Process Client Billing | Added an Invoice Date field to Process Billing |
PR | Process Client Billing | Added Check Type as a filter if billing Actuals in Client Billing |
PR | Process Client Billing | Added the ability to default a discount percent on Markup and Miscellaneous Charge products when creating an AR invoice in Process Client Billing |
PR | Process Client Billing | Added the Bill Line Record Number to the check line file in order to make custom AR Invoice creation easier |
PR | Process Client Billing | Adjusted the calculation to exclude the actual tax amount when using one of the wage options in the Markup Applies To column when calculating the client's bill |
PR | Process Client Billing | Adjusted the process to update the billing accumulators on a PEO Client when creating AR Invoices from PR |
PR | Process Client Billing | Corrected issue where unselected user-columns would reappear in the Find Now grid of Process Client Billing |
PR | Process Client Billing | Corrected markup calculation when editing a tax feature in the detail grid Client Billing |
PR | Process Client Billing | Corrected markup rounding issue in Process Client Billing |
PR | Process Client Billing | On an invoice-by-invoice level the client billing system will now indicate whether the invoice should auto-create an EFT payment |
PR | Process Client Billing | The system now defaults the billing Invoice Date based on a hierarchy if the calc method is equal to Actuals |
PR | Process Create AP Invoices | Added a Detail proof report to PR Process Create AP Invoices |
PR | Process Create AP Invoices | Corrected issue where creating an AP invoice from Payroll doesn't respect the Separate check for each invoice flag |
PR | Process Create AP Invoices |
If a check line is missing the GL Account numbers, creating an invoice will use the accounts from the employee feature |
PR | Process Import Web Time Entries - By Day | Added Submitted logic to the Import by Day dialog and proof |
PR | Process Payroll Forms |
Corrected the Aatrix 941 Schedule B Additional Medicare Tax problem caused by writing Medicare Withheld to two Aatrix fields |
PR | Process Print Checks | Corrected issue where check lines were missing Workers Comp Codes when auto-calculating a terminated employee's Final Check |
PR | Process Print Checks | Departmentalization routine has been changed to only execute if both Employee and Configuration departmentalization flags are selected |
PR | Process Print Checks | Checks with direct deposit show a Net Pay line prior to the direct deposit amounts on the stub |
PR | Process Staff Billing | Added an Invoice Date field to Process Staff Billing |
PR | Process Staff Billing | Corrected a rounding problem when creating an invoice from Process Staff Billing |
PR | Process Streamlined Payroll |
Batch reports use the selected frequency in any batch reports that contain the "Frequency" field |
PR | Process Year End - Print and eFile W2s & 1099s | Corrected issue where W-2 Box 10 was missing in the Process Tax Forms and Payments eFile W-2 process |
PR | Process Year End - Print and eFile W2s & 1099s | Includes Updated 2014 W-2 and W-3 Forms |
PR | Process Year End - Print and eFile W2s & 1099s | W-2 Electronic Filing is now acknowledging Employee Table Filters |
PR | Reports |
Added a "Show SSN Info" filter to the Employee Personnel report |
PR | Reports |
Added a core set of filters (Department, Location, Position, and Client) to most quarterly payroll reports |
PR | Reports | Added a Pay Rate column to the Work Orders Employee Listing |
PR | Reports | Added GL account numbers to the summary page of the Current Payroll Journals. |
PR | Reports | Added an audit report for Maintain Work Orders |
PR | Reports | Added and I-9 Expiration Date filter to the Employee Listing report |
PR | Reports |
Added a Total Number of Employees quantity and a Combined All Checks and Direct Deposits amounts to the Current Check Register |
PR | Reports | Added the reason for a void on the Payroll Check Register |
PR | Reports |
Changed the system to default the "Show SSN Info" filter to NO on the Employee Listing |
PR | Reports | Corrected issue where the Employee Audit report was showing the "needs final check" change incorrectly |
PR | Reports | Corrected issue where the Payroll Earnings History report returns different results for an employee if running for ALL vs. running for that one employee |
PR | Reports | Corrected issue where the PR Configuration Audit report did not display the date correctly |
PR | Reports | Corrected issue where the PR Work order Job Code Audit report was not referencing the correct .rpt file |
PR | Reports |
Features flagged as "Exclude from Departmentalization" are hidden in the Show Departmentalization breakout on the Employee Departmentalization Report |
PR | Reports | Improved the performance of Annual LIT report by changing date handling |
PR | Reports | Improved the performance of the Payroll Quarterly Earnings report |
PR | Reports | Improved the performance of the Adjustments Entries report |
Module | Menu Item | Description |
SM | System General Import | CYMA can export a template file for reference or use when using the General Import feature |
SM | System General Import | Added Template Checkbox to General Import dialog, bypassing the need to map fields |
SM | System General Import | Added an import for employee earnings features |
SM | System General Import | General Import reads the new Allow Payout Greater Than Accrued option when importing Payroll Transactions |
SM | System General Import | General Imports now update the Create, Update, and Created By fields in various imports |
SM | System General Import |
Added Workers Comp Codes to the Payroll Transactions import if this option is selected on PR Configuration |
SM | Help |
Installation type (Workstation or Server/Host) can be easily determined in "About CYMAIV's" info button |
SM | Maintain Vendors | Added a Vendor Audit File |
SM | Other | Corrected issue where OLE DB reports did not function if there is GL information and the company posts to a different GL |
SM | System PAS Import | PAS & GBS import options removed |
SM | Maintain Email Setting | Edited label on Maintain Email Setting to read "Email Address" rather than "Address" |
SM | System Batch Reports | Fixed issue where running a batch report caused same report in subsidiary module to run with those values |
SM | System General Import | Added rounding for Allocations General Import |
SM | System General Import | Corrected issue where General Import of GL Accounts did not populate the GL_Accts m_CreatedDate field when adding an account |
SM | System General Import | Corrected issue where importing an AR Invoice General Import - Invoice Status "R" Credit Manual - would leave the Type field blank |
SM | System General Import | Corrected issue where the Sales Order import was not populating the SKU Unit Cost for non-inventory type products |
SM | System General Import | General Import process will now warn if the AP account or Expense accounts in the AP Recurring Invoices general import aren't the normal type |
SM | System General Import | General Import process will now warn users if the AP account or Expense accounts in the AP Invoices general import aren't the normal type |
SM | System General Import |
If Due Date is entered on a manual invoice in the AR Invoice Import the system will no longer override the date based on the terms code |
SM | System General Import | If importing an employee Feature that does not exist, the warning will display the actual feature name |
SM | System General Import | Multiple email addresses are now accepted in the Payroll Client import |
SM | System General Import |
Payroll departmentalization import now allows zeroes |
SM | System General Import | The General Import system will now verify all imported Prompt for Amount earnings features including Paid Tips have a non-zero dollar amount |
SM | System General Import | The Payroll Adjustments import will not change a Company Portion adjustment to be an Employee Portion based on a value not being setup on the feature |
SM | System General Import | The system now allows users to import both GL Account and JC Job in to JC Labor Batch General Import |
SM | System Print Batch Reports |
Corrected issue where Custom Reports were showing in a Staffing Reports group |
SM | System Print Batch Reports |
Added ability to select a specific override frequency when running batch reports |
SM | System Utilities Change Fields | Corrected issue where the Employee Change Field Utility did not change Employee ID in the HR Property file |
SM | System Utilities Purge History | When AR records are purged, associated PR billing records are also purged |