Accounts Payable Enhancements

• Invoice Status Inquiry feature has been enhanced to include Vendor ID, Invoice Number, Invoice Date, Posting Date, Remit ID, Invoice Description, Terms code, Pay Date, Purchase Order, Due Date, Discount Date, Discount Taken, Hold, Reference, Update IC, Allocation ID, Invoice Total and Invoice Balance
• Invoice Status Inquiry feature now allows users to export to a CSV file
• A new F6 “Hotkey” has been added to the Enter invoices screen to show a history of all or the past 5 invoices for the vendor
• A discount due date has now been added to the Process Select Invoice selection screen
• A new filter has been added to the Check Register for “Check Mode” Standard, Voided, Manual or Application
• The Maintain Vendor Type function has been enhanced to include more field options that can then be used as defaults for all vendors or specific vendor types
• The Maintain Vendor Type feature has been enhanced with an “Update Vendors” button which allows users to copy select row values to all vendors that have that specific Vendor Type
• Users can now attach documents to Invoices in the Enter Invoice system
• The print 1099 proof report now includes the vendors address and 1099 type
• Accounts Payable invoices that reference a CYMA PO now defaults the Vendor’s 1099 selection
• New report pre-processing filters out vendors with no activity
• New audit trail for Accounts Payable invoices

Accounts Receivable Enhancements

• A new F6 “Hotkey” has been added to the Enter Invoices data grid so that you can instantly view past invoices for the customer for selected product ids
• To alleviate data entry errors and to decrease data entry time, a “Default Invoice Type” has been added to Maintain Configuration
• The Enter Status Inquiry feature has been enhanced to include “Invoice Status” which allows users to filter by entered, manual, printed, voided, credit and credit manual invoices
• The Enter Status Inquiry feature now includes a filter for Customer PO number
• Invoice Status Inquiry feature now allows users to export to a CSV file
• The columns that appear within the Invoice Status Inquiry can be configured to optionally show Invoice Number, Type, Invoice Date, Post Date, Terms Code, Due Date, Invoice Status, Customer Id, Ship To, Sales Rep, Tax Category, Hold, Sales Order Number, Customer PO, Ship Via, Job, and more
• A new filter for “payments summarized by Invoice line” has been added to the AR Detail Ledger(s)
• A “Permissions” tab has been added to the Maintain Sales Rep to include permissions for AR invoice entry, Sales Order Entry; ability to change default salesperson when entering an invoice or sales order
• An optional field for email address has been added to the Maintain Sales Reps tab
• The Payment Register now includes the Bank ID and Name
• The Maintain Customer Type function has been enhanced to include more fields that can then be used as defaults for all customers or specific customer types
• Post Payments to GL filter now includes Deposit Number, Deposit Date, Bank ID and User
• The default General Ledger account on a customer will now default into the enter invoices grid
• The Maintain Customer Type feature has been enhanced with an “Update Customers” button which will allow users to copy select row values to all customers that have that specific customer type
• Invoices that are checked to be emailed can now be previewed prior to sending
• Enter Quick Invoices now allows users to include Invoice Number, Ship to ID, PO, Terms Code, Sales Rep, Invoice Date, Posting Date, AR Account Description, Price Code, Disc Pct, Tax Amount, Job, Cost Code, Sales Account , Sales Code, Freight, Freight Tax Amount, Trans Class 1 & 2
• All Print Ready forms have been cosmetically enhanced
• Period end close now looks at the invoice date opposed to the posting date when determining if there are invoices to post to Receivables or General Ledger
• The Accounts Receivable Volume Billing Profile report has been enhanced

After-the-Fact Payroll Enhancements

• A new check box for Social Security Verification
• A new check box has been added to indicate whether the employee is eligible for the Hire Act
• You can now enter client payroll checks into a closed year
• The employee list report has been enhanced to include many more filters

Bank Reconciliation Enhancements

• Support of QIF and QFX file formats for importing bank transactions
• Bank Reconciliation transaction proof listing now shows transactions in order of entry

General Ledger Enhancements

• New 12-period columnar Income Statement
• 1099 Selection added to General Ledger After-the-Fact CD Checks
• FASB Reports for the Not-For-Profit edition were enhanced to include Sub-Type Grouping
• The Batch Status Inquiry function has been enhanced to include columns for Batch ID, Record Type, Status, Journal, Origin, Year, Period Number, User Reference, Description, Trx Count, Balance, Date Posted, Reverse, Reversal Period, Reversal Year, Reversing Batch ID and Unposted
• General Ledger and Historical Trial Balance reports have been enhanced to remove closing entries
• A new search box has been added to the Maintain Quick Chart of Accounts screen so that users can easily jump to a specific account.
• List of Budget Amounts report now includes an option for Actuals
• Income Statement Detail reports can now be grouped by segment
• Income Statement Subtype reports can now be grouped by segment

Human Resources - NEW

• Benefits Management
  • Unlimited Benefit Plans
  • Supports all major benefit types: Medical/Dental, 401(k), FTO, Allowances, FSA, Insurance, Disability and more
  • User defined rules for calculating employer costs, employee share, employer share
  • User defined rate tables
  • Eligibility rules
  • Start of benefit rules
  • Group or individual add/drop/change
  • Benefit Balance files maintains month-by-month totals by Benefit for employee share, company share, total cost by employee
  • Complete Payroll Integration with user control over Payroll update process
  • Easy modeling of impact on benefit rate changes
  • Automatic Pay Frequency translation of benefit costs
• Credentials Management
  • User defined employee Certifications and Licenses
  • Track required CEU’s, Exams and Classes for Certifications
  • Track expiring and/or expired employee Licenses/Certifications
  • Create and manage Training Class schedules
    • Track Enrollment & Attendance
    • Maintain instructor lists; training location information
    • Tie Training Classes to Certifications and Licenses
  • Track Employee Exam Results
  • Positions, Openings and Applicants
    • Establish unlimited Positions and assign employees to Positions
    • Assign EEOC Job Categories to Positions
    • Track salary/pay grades and industry pay data by position
    • Establish requirements and qualifications for each position
    • Track pre-employment verification activities by position
    • Weighted Average Performance Review system individualized on a per Position basis
    • Create and track unlimited Openings for each Position
    • Track recruiter performance; establish rules and procedures for each Opening
    • Store job-board posting information for each Opening
    • Establish Opening specific list of Requirements and Qualifications
    • Automatic scoring of Applications based on Opening requirements
    • Applicant Database
  • Financial Reporting – CYMA Business Insight
    • Powerful yet easy to use Excel based reporting on Payroll and HR data
    • Unlimited templates
    • Access to Employee Amount, Company Amount, Employee Hours for all PR features
    • Automatically pull information from payroll system by year, department, location, month, quarter, employee, position and more
  • HR Alerts
    • Automated alerts based on any HR/PR field values
    • Schedule alerts to run at any frequency
    • User defined recipient(s) of Alert email messages
    • User defined content (reports, etc.) to accompany alert emails

Inventory Control Enhancements

• In “Enter Builds” users can now decide which Inventory build component lines get populated with the default JC cost code
• There is a new “Status” field on the Enter Builds screen to show whether the build is open or not
• The Stock Status Report now includes a “Quantity on Hand” filter
• There is a new Inventory Serial Number History Report that includes quantity totals for each product
• Under Process Create Purchase Orders there is a new logic to optionally include backorder quantities from sales orders
• Ability to send email alerts to buyers and sales representatives when purchased and/or backordered products have been received into inventory
• You can now reuse a serial number that was returned to the vendor for repair and then received back into inventory again
• The IC Physical Count Worksheet now includes the Product’s SKU/Selling unit of measure
• New alert message during Enter Receipts when the receipt date is earlier than the Purchase Order date
• The serial number dialogue in Enter Receipts will now adapt to a product whose UOM conversion factor is greater than one
• A new Backorder receipt report will be attached to the email being sent to the Sales Representative when posting an Inventory receipt

Job Costing Enhancements

• Three new reference fields have been added to Maintain Jobs
• Users with view only permissions may now have access to the View Details button on Maintain Jobs
• New Budget Estimate Purchase Report for jobs budgeted by cost type
• New “Use Certified Rates” flag under Maintain Jobs
• New “Billing Group” box has been added to Maintain Jobs to allow for new Multi Job invoicing feature
• New Financial Overview in Maintain Base Jobs
• New Job Audit Report filtered by Job, Sub-Job, Phase and Audit Date
• New Customer Ship-To Location Field is now on the base job that will default onto all sub-jobs of the base job
• New Invoiced to Date/Total contracts% added to Maintain Jobs
• New Unit Cost Variance print option added to the Job Budgets by Cost Code and Cost Category
• New process that allows for invoicing multiple jobs at one time
• New Activity tab now available on the Maintain Base Jobs that shows all activities associated with all sub-jobs
• Now you can automatically create a purchase order for Job Estimates
• New Attachments tab on Maintain Base Jobs which allows for the attachments of any file or link
• New budget estimator available for the cost type budget
• Summary and Units Cost Variance reports for “Budgets by Cost Type” grid and “Estimator” grid
• New Estimated Units and Completed Units columns on the Job Cost Budgets costs codes, cost category and cost type
• New “Create JE for Labor Batches” check box
• New columns added to the product and labor tabs in Maintain jobs for Quantity, Extended Rates and Auto Invoice
• New columns were added to the enter labor batch entries for Skill ID, Extended Rate, and Description.
• An optional Sales Rep filed has been added to Maintain Jobs and will default in from the customer id, if one is selected
• Added the ability to copy a base job
• You can now budget Sub-contractors by product and skill

Payroll / Employee Self-Service Enhancements

• New Proof Report for daily time entry import to the Employee Self-Service Portal
• Time entries can now be imported to the Employee Self Service portal by period
• New Import Proof Report for Period based Time Entries
• New Maintain Supervisor Table allows you to denote all employees who report to a supervisor
• New “Time Status” filter has been added to the Payroll Employee Listing report to show whether an employee is full time, part time or seasonal
• New “Feature Assignment Report” provides a list of which employees are assigned a Payroll feature, or which employees do not have a specific feature
• New filter for “Client ID” when creating the AP tax liability invoice; Client Billing is required
• New “Supervisor Listing Report” shows an employee’s ID, Name, Location, Department, Position, Status and their respective supervisor.
• New “resend pin” button for Employee Self Service system
• Employment Information tab now includes a new “Career Status” table
• Personal Information tab now includes Military Service and Education Level fields
• New “Demographics” tab includes I-9, Benefit Plan Testing, Drug Testing, and Security information fields
• New “Emergency & Dependent Contacts Table includes Primary Emergency and Dependent contacts
• New filter on the “Accrual Feature Balance Report” that allows users to filter on a specific payroll feature
• The State Income Tax report now allows users to “Show Check Detail”
• New Maintain Union table to track employee Union affiliation
• New Report that shows who has been assigned access to the “Employee Self-Service” component
• New EEO-1 Worksheet Report
• SUTA rate changes added to show on the State Audit Report
• Union dues can now be calculated on either hours worked or hours paid
• Added new “void filter” to the current check register
• Supervisor approval process has been added to the Employee Self-Service import function
• The Enter Quick Payroll feature now filters for Client ID, Grant or Project
• New 941 Schedule B reconciliation report
• Quarterly Earnings Report now sub-totals each earning group
• New MICR Stub Stub Check format (MICR check writing is required)
• New Maintain EEOC reporting group box under Maintain Configuration
• Employment Information tab now includes a new Next Raise Date, Next Raise Amount, Last Raise Date, Next Raise date
• Next and Last Review Dates

Purchase Order Enhancements

• New "Receive All" column has been added to Maintain Buyers
• New Default Buyer ID for Job Cost Budget Estimates
• New optional E-mail address to allow for an email to be sent automatically
• when posting an IC receipt for a product that is on backorder
• New Print and Export to CSV function has been added to the Selected Purchase Orders tab
• Users can now copy products & quantities from a Sales Order to a Purchase Order
• All Purchase Order forms now include the Vendor's primary phone and fax number
• A new “Order Total” field was added to all PO files
• Users can now “Receive All” line item quantities in full upon printing a Purchase Order

Sales Order Enhancements

• The Product Quantity Inquiry system now has a print function as well as an export to CSV function
• Email address field is now available on the Maintain Warehouse screen to allow for emailing of Pick Tickets
• The size of the Purchase order field has been increased to 30 characters in the sales order header, sales order forms, packing list and pick ticket
• New Sales Order History (By Customer) report
• New Sales Order History (by Order) report
• New Sales Order History (By Salesperson) report
• New Sales Order History (By Product ) report
• New Sales Order Form that shows the ordered, shipped and open, regardless of whether the backorder feature is being used.
• New Scheduled Ship Date at the line level to help provide a scheduling solution for customers requesting delivery of their order quantities on more than one date
• New calculate backorder quantity checkbox that works in conjunction with the backorder processing function. When this option is selected and insufficient stock conditions exist, the values will be used/tracked through Inventory Control, Purchase Order and Sales Order
• System now gives a warning when a duplicate PO# is being used
• New check box to warn users when a customer PO is being used on more than one Sales Order
• Users can now make some changes to a closed sales order including add new lines
• New “Calculate Backorders” checkbox. When this checkbox is checked, under Maintain Configuration, the system will display the Backorder quantity when there is insufficient stock to fill the order
• Users can now email a packing list during the printing process
• Users can now email a Pick Tickets
• Freight and freight tax can now be entered on the sales order
• The Enter Sales Order Status Inquiry feature has been enhanced to allow users to print and export to a CSV file
• Users can now populate a sales order with line items from an existing Purchase Order
• Process shipments now includes fields for Ship Via, Count, UOM, Add Variable Ship Weight and Freight Calculation fields
• Enter Sales order process now incorporates a new key field for “Customer PO”
• The Print Ready Sales Order form now includes a freight amount field
• New logic to relieve backorder quantities on shipments

System Manager Enhancements

• eDesk has been updated to incorporate a new look and feel and includes the ability to search www.cyma.com
• General Import feature was enhanced to include
  • Optional sales order number field into an AR invoice
  • Description field to Job Cost Adjustments
  • A Unit Cost field into Sales Order
  • Employee Demographics
  • Product Lines
  • Cash Disbursements checks
  • Base Job and Description
  • GL Accounts for a Job
  • Import into Quick Payments
  • CSV Import into the change ID utility for mass changes to Customer, Employee and Vendor ID’s.
  • Import into Cash Disbursement Checks
  • Deduction amounts